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New-TransportRule –Name “Name of the Transport Rule” –Enabled $true –FromMemberOf “ ” –SentToMemberOf –ModerateMessageByManager $true
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Another option is forward the message to the sender’s manager for moderation and this one is that we are going to use.Įxchange Server 2010 also improved the way to manage Transport Rules using Exchange Management Shell, now we can use a single line to create a Transport Rule, for example to create the Transport Rule that we have just created above, we could have used the following cmdlet instead: We have two options which are (Figure 04): forward the message to address for moderation where we can define a specific address and this option can be okay if you don’t change too often the Manager of the department, at least make sure that the Transport rule is updated in case of any change in the department’s manager. A simple way to do that is check the options from a member of distribution list and sent to a member of distribution list, as shown in Figure 03. The key point here is to make sure that all Finance guys belong to the Finance group and the same for Directors members into the Directors group. We have a couple of options here but based on our scenario we want to make sure that any employee that belongs to the Finance Department when they try to send messages to any member of the Directors then the moderation will occur. The first page of the wizard, let’s name our new transport rule as Moderate – Finance Department and let’s click Next.In this scenario we can use the following steps to create a Transport Rule to meet our requirements: Let’s make sure that all messages from Finance department to the directors group are not sent immediately but instead the messages will be moderated by the current Manager of Finance area. If you are using just Distribution Group moderation then it becomes tougher to control because it will take action only when the message is addressed to the group not to a specific individual. For example, you can manage messages sent to a member of a specific Distribution Group. One of the advantages of using Transport Rules instead of Distribution Groups is that you can moderate any messages based on your Transport Rule conditions. Using Manager Attribute to moderate messages… If your company uses the Manager attribute properly it will be easier to control some Transport Rules because they can be based on that attribute, however, if your company is too big or you don’t have the habit to configure it we can use a fixed address for moderation purposes and in that case you always have to remember to change the Transport Rule when a new moderator is required. User01 and User 02 have Manager01 as their Manager configured in Active DirectoryĪll users have their manager configured properly in their Active Directory attributes, as shown in Figure 02.
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The following table shows how the users and groups are distributed in our environment.Īll company’s directors belong to this group
FORWARD EMAILS EXCHANGE 2010 SERIES
We have touched this subject in the second article of the Managing Distribution Groups article series and you can check this out here.īefore going to Transport Rules, let’s create a scenario where we have a small company with some requirements to moderate messages using Transport Rules. In this company for the sake of simplicity we have a Finance department that has 3 mailboxes: User01, User02 and Manager01 and also a Directors Group that consists of all directors of the company. The Transport Rule creation process is the same as the one explained in my first article, as a matter of fact I’m going to use the same figure that I’ve used before (Figure 01) to show how the Transport Rule wizard works and the steps required to build a transport rule.Įxchange Server 2010 also allows other methods to moderate messages, such as Distribution Group moderation. In this article we are going to check how we can take advantage of Transport rules to moderate messages. Now we have been using Transport Rules for years and with every release of Exchange, the product team adds more capabilities and it is not different with Transport Rules. Administrators couldn’t do a lot of stuff because of the Exchange Server 2003 architecture which was based on SMTP Event Sinks or third-party tools. My first article here at was about Transport Rules and at that time the Transport Rule was one of the most requested features by Exchange Server 2003 administrators.